Terms of Service
Terms of Service
Privacy Policy for MailRobot Last updated: Saturday, March 22nd 2025.
This privacy notice for MailRobot ("Company," "we," "us," or "our") describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:
Visit our website at https://www.mailrobot.ai, or any website of ours that links to this privacy notice
Use our Chrome extension or related tools integrated with Gmail
Engage with us in other related ways, including any sales, marketing, or events
If you do not agree with our policies and practices, please do not use our Services. For questions or concerns, contact us at andres@mailrobot.ai.
SUMMARY OF KEY POINTS
We do not process sensitive personal information.
We do not receive information from third parties.
We collect personal and usage data only as needed to provide and improve our Services.
Your information is protected using SSL/TLS and is not sold to third parties.
You can review, modify, or delete your data by contacting us at andres@mailrobot.ai.
WHAT INFORMATION DO WE COLLECT?
Privacy Policy for MailRobot Last updated: Saturday, March 22nd 2025.
This privacy notice for MailRobot ("Company," "we," "us," or "our") describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services"), such as when you:
Visit our website at https://www.mailrobot.ai, or any website of ours that links to this privacy notice
Use our Chrome extension or related tools integrated with Gmail
Engage with us in other related ways, including any sales, marketing, or events
If you do not agree with our policies and practices, please do not use our Services. For questions or concerns, contact us at andres@mailrobot.ai.
SUMMARY OF KEY POINTS
We do not process sensitive personal information.
We do not receive information from third parties.
We collect personal and usage data only as needed to provide and improve our Services.
Your information is protected using SSL/TLS and is not sold to third parties.
You can review, modify, or delete your data by contacting us at andres@mailrobot.ai.
WHAT INFORMATION DO WE COLLECT?
We collect personal information you provide to us:
Name
Email address
Time zone
Language preferences
Metadata of Gmail interactions for style modeling
Automatically collected data includes:
IP address
Browser type
Operating system
Device information
Usage data (pages visited, features used, timestamps, etc.)
HOW DO WE PROCESS YOUR INFORMATION?
We use your data to:
Provide, operate, and maintain our services
Personalize your experience and reply suggestions
Send notifications or updates
Improve our products and services
Ensure security and prevent fraud
LEGAL BASES FOR PROCESSING (GDPR/UK GDPR)
We process your data under the following legal bases:
Consent – You give us permission to use your data
Legal obligation – To comply with legal requirements
Vital interest – To protect your safety or others'
If located in Canada, we process data under express or implied consent, as permitted by law.
WHEN AND WITH WHOM DO WE SHARE INFORMATION?
We may share data with:
Google APIs for Gmail functionality
Stripe for payment processing
PostHog for analytics
Contractors or partners working on our behalf
Authorities when legally obligated
We do not sell your personal data.
SOCIAL LOGIN HANDLING
If you sign in with Google or another provider, we collect your public profile info only for login and account management. We recommend reviewing those providers' privacy policies.
We collect personal information you provide to us:
Name
Email address
Time zone
Language preferences
Metadata of Gmail interactions for style modeling
Automatically collected data includes:
IP address
Browser type
Operating system
Device information
Usage data (pages visited, features used, timestamps, etc.)
HOW DO WE PROCESS YOUR INFORMATION?
We use your data to:
Provide, operate, and maintain our services
Personalize your experience and reply suggestions
Send notifications or updates
Improve our products and services
Ensure security and prevent fraud
LEGAL BASES FOR PROCESSING (GDPR/UK GDPR)
We process your data under the following legal bases:
Consent – You give us permission to use your data
Legal obligation – To comply with legal requirements
Vital interest – To protect your safety or others'
If located in Canada, we process data under express or implied consent, as permitted by law.
WHEN AND WITH WHOM DO WE SHARE INFORMATION?
We may share data with:
Google APIs for Gmail functionality
Stripe for payment processing
PostHog for analytics
Contractors or partners working on our behalf
Authorities when legally obligated
We do not sell your personal data.
SOCIAL LOGIN HANDLING
If you sign in with Google or another provider, we collect your public profile info only for login and account management. We recommend reviewing those providers' privacy policies.
HOW LONG DO WE RETAIN DATA?
We retain personal data as long as necessary to fulfill purposes outlined in this policy or comply with legal requirements. Data may be anonymized or securely deleted when no longer needed.
HOW DO WE PROTECT YOUR DATA?
All communications with Gmail use OAuth and HTTPS (SSL/TLS). Access tokens are stored securely. No one at MailRobot reads your emails.
YOUR RIGHTS
Depending on your region (EEA, UK, Canada), you may:
Access your data
Request corrections or deletion
Object to processing
Withdraw consent
To exercise your rights, email us at andres@mailrobot.ai.
DO-NOT-TRACK FEATURES
We do not currently respond to DNT signals due to lack of standardization.
CALIFORNIA PRIVACY RIGHTS (CCPA)
California residents may request details on personal information shared with third parties and request deletion. Submit requests to andres@mailrobot.ai.
CHILDREN'S PRIVACY
MailRobot is not intended for users under 18. We do not knowingly collect data from minors.
CHANGES TO THIS POLICY
We may update this Privacy Policy. The revised version will be posted with a new "Last updated" date.
ANTI-SPAM POLICY
* MailRobot cannot be used to send unsolicited bulk email (spam).
* Accounts engaging in spam will be suspended.
* Google may suspend Gmail accounts used for spam. MailRobot is not liable for such actions.
CONTACT US
Email: andres@mailrobot.ai
Restriction or objection to processing
Data portability To exercise your rights, please email us at andres@mailrobot.ai.
Do-Not-Track Signals We currently do not respond to Do-Not-Track browser settings.
California Privacy Rights California residents may request details about the personal information shared with third parties for direct marketing. To submit a request, contact us at andres@mailrobot.ai.
Contact Us If you have questions or concerns about this Privacy Policy, you can contact: 📧 Email: andres@mailrobot.ai
HOW LONG DO WE RETAIN DATA?
We retain personal data as long as necessary to fulfill purposes outlined in this policy or comply with legal requirements. Data may be anonymized or securely deleted when no longer needed.
HOW DO WE PROTECT YOUR DATA?
All communications with Gmail use OAuth and HTTPS (SSL/TLS). Access tokens are stored securely. No one at MailRobot reads your emails.
YOUR RIGHTS
Depending on your region (EEA, UK, Canada), you may:
Access your data
Request corrections or deletion
Object to processing
Withdraw consent
To exercise your rights, email us at andres@mailrobot.ai.
DO-NOT-TRACK FEATURES
We do not currently respond to DNT signals due to lack of standardization.
CALIFORNIA PRIVACY RIGHTS (CCPA)
California residents may request details on personal information shared with third parties and request deletion. Submit requests to andres@mailrobot.ai.
CHILDREN'S PRIVACY
MailRobot is not intended for users under 18. We do not knowingly collect data from minors.
CHANGES TO THIS POLICY
We may update this Privacy Policy. The revised version will be posted with a new "Last updated" date.
ANTI-SPAM POLICY
* MailRobot cannot be used to send unsolicited bulk email (spam).
* Accounts engaging in spam will be suspended.
* Google may suspend Gmail accounts used for spam. MailRobot is not liable for such actions.
CONTACT US
Email: andres@mailrobot.ai
Restriction or objection to processing
Data portability To exercise your rights, please email us at andres@mailrobot.ai.
Do-Not-Track Signals We currently do not respond to Do-Not-Track browser settings.
California Privacy Rights California residents may request details about the personal information shared with third parties for direct marketing. To submit a request, contact us at andres@mailrobot.ai.
Contact Us If you have questions or concerns about this Privacy Policy, you can contact: 📧 Email: andres@mailrobot.ai
Get in touch
Office
12550 120th Ave NE
Kirkland, WA 98033
United States